A Guide to Hiring and Managing Talent in the New Year at Marketing Agencies

A Guide to Hiring and Managing Marketing Agency Talent

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Deltek WorkBook | Marketing Agency | Talent Management

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December 27, 2023

Deltek Vantagepoint’s contract management tools help architecture and engineering firms centralize contract documents, automate key workflows, and maintain compliance, all within a single ERP platform. The result: fewer administrative bottlenecks, stronger financial oversight, and more time focused on billable work.

Managing contracts is one of the most detail-intensive responsibilities in any architecture or engineering firm. Missed terms, misplaced documents, and manual tracking create costly delays and in project-driven environments, those delays compound fast. Deltek Vantagepoint addresses this head-on with a dedicated contract management framework built specifically for A&E firms.

What Is Contract Management in Deltek Vantagepoint?

Deltek Vantagepoint’s contract management module centralizes all contract-related activity within the same platform your team already uses for project management, accounting, and resource planning. Rather than toggling between spreadsheets, shared drives, and email chains, your team accesses every contract document, amendment, and approval in one place.

Key capabilities include:

Contract document storage: Attach and organize executed contracts, amendments, and supporting documentation directly to project records
Contract type configuration: Define contract structures, lump sum, cost-plus, time and materials—and align billing rules accordingly
Amendment tracking: Log and manage contract modifications with a clear audit trail
Compliance visibility: Monitor contract terms against actuals to flag potential overruns or scope discrepancies early

How Contract Documents Work Inside Deltek Vantagepoint

Contract documents in Deltek Vantagepoint are linked directly to project records, which means the information lives where the work happens. When a project manager needs to verify a billing cap, check a deliverable deadline, or confirm a client requirement, that information is accessible without hunting through external systems.

This tight integration between contract documents and project financials creates a direct line between what was agreed upon and what is being executed. Project managers and accounting teams work from the same source of truth, eliminating version confusion and reducing the risk of billing errors tied to outdated contract terms.

Why This Matters for Architecture and Engineering Firms

A&E firms operate across multiple contracts simultaneously, often with layered sub-consultant agreements and phased deliverables. Without a structured system, tracking contract status across a portfolio of projects becomes unmanageable.

Deltek Vantagepoint brings order to that complexity. Contract terms inform billing workflows, approval thresholds, and revenue recognition, automatically. This means your team spends less time reconciling data and more time delivering on project commitments.

The Business Value of Streamlined Contract Management

The operational benefits of Deltek Vantagepoint’s contract management tools extend well beyond document storage. Firms that structure their contracts within Vantagepoint gain:

Faster invoice cycles: Billing rules tied to contract terms reduce the back-and-forth between project managers and accounting
Stronger financial visibility: Real-time data on contract value, billed amounts, and remaining budget supports proactive decision-making
Audit readiness: A centralized document repository with version history makes internal reviews and external audits significantly more straightforward
Reduced compliance risk: Automated alerts and structured contract records help firms stay aligned with client requirements and regulatory obligations

For C-level executives and project leaders, these capabilities translate directly to improved cash flow, fewer write-offs, and greater confidence in financial reporting.

Getting the Most Out of Vantagepoint Contract Tools

Deltek Vantagepoint’s contract management features deliver the most value when they are configured to match your firm’s specific contract types, billing structures, and approval workflows. Out-of-the-box functionality provides a strong foundation, but firms that invest in proper setup, and ongoing optimization, see the clearest gains in efficiency and financial performance.

This is where working with an experienced Deltek partner makes a measurable difference. Proper configuration ensures your contract data flows accurately through project financials, reducing the manual corrections that drain time and introduce risk.

Make Contract Management Work for Your Firm

Deltek Vantagepoint gives architecture and engineering firms the tools to manage contracts with precision, transparency, and confidence. When your contract documents are integrated with your project and financial data, your entire team operates from a stronger, more reliable position.

At PCI, we help firms configure and optimize Deltek Vantagepoint to match how they actually work, so the platform supports your operations rather than complicates them. We make your operations comfortable.

Ready to see what streamlined contract management looks like for your firm? Contact PCI today to connect with a Deltek specialist.

Frequently Asked Questions

What types of contracts does Deltek Vantagepoint support?
Deltek Vantagepoint supports multiple contract types, including lump sum, time and materials, and cost-plus structures. Each type can be configured with corresponding billing rules and financial controls.

Can contract documents be attached directly to projects in Deltek Vantagepoint?
Yes. Deltek Vantagepoint allows users to attach executed contracts, amendments, and supporting documents directly to project records, keeping all relevant information in a single, accessible location.

How does Deltek Vantagepoint help with contract compliance?
Deltek Vantagepoint tracks contract terms against project actuals in real time, enabling firms to identify potential overruns or scope discrepancies before they become financial or legal issues.

Do I need a Deltek partner to set up contract management in Vantagepoint?
While basic features are accessible out of the box, working with a certified Deltek partner like PCI ensures your contract management setup is properly configured for your firm’s specific workflows, contract types, and billing structures.

As the new year begins, marketing agencies are gearing up to take on new projects, campaigns, and clients. With so much on their plates, agencies will need to hire fresh talent that can help fuel their growth and success. But the challenge is not only finding suitable talent; it’s also ensuring that the employees are properly managed so that they can deliver great results.

Identify What You Need

Before you start recruiting talent, you must determine the roles and positions that you need to fill. Think about your current and upcoming projects, and identify the gaps in skills and expertise that your team lacks. You must be clear about what you need so that you can attract the right candidates who can help you grow your agency. Once you know the roles you need to fill, create detailed job descriptions that include the required qualifications, experience, and expected job duties.

Use Multiple Recruitment Channels

You must explore various recruitment channels to reach potential candidates. Advertising job openings on social media platforms, industry-specific job boards, and recruitment websites can help reach a wide pool of candidates. You could also consider creating job postings on professional networking sites like LinkedIn. Additionally, you can reach out to your professional connections, industry associations, and university career centers to find potential candidates.

Interview Schedule

Once you attract candidates, it’s time to interview potential hires. Create an interview schedule that accommodates everyone involved. You should ensure that your interview questions are appropriate for each job position and designed to assess the candidate’s skills and experience. During the interview, you should communicate your agency’s culture and goals before discussing salary and other benefits.

Training and Development

Once you have hired your new employees, your work doesn’t end. You must provide training and professional development opportunities to aid their growth and success at the agency. You may provide online training courses and in-house training sessions or discuss how employees can network or engage in industry events. Your investment in employee training not only helps your employees perform better but also reminds them that you value their own goals for advancement within the agency.

Communication and Feedback

To successfully manage employees, agencies must have clear communication channels facilitating team collaboration and creativity. Provide feedback on employees’ performance regularly and have a system of performance measurement that is transparent for employees. Additionally, give room for constructive criticism and feedback – every employee should always be on a path to improvement. This process can help identify and rectify errors quickly to maintain good client relationships and grow the agency.