Astrata Accounting: Bank Transactions, Barcoding, and AP Automation

Astrata | Finance & Accounting | Government Contracting

October 30, 2026

Welcome back to our series on the Astrata Accounting application. In our last post, we explored three modules: Credit Card Automation, Employee Actions, and Prepaid Expense Management. Each one showed how Astrata replaces tedious manual work with streamlined, audit-ready workflows.

Today, we complete the picture with the remaining three modules. Each module connects directly to Deltek Costpoint, so you get less manual entry, more accurate records, and stronger audit readiness.

Bank Transactions: Daily bank activity routed to the right place in a few clicks
Mobile Barcode Processing: Real-time Costpoint transactions from any phone or tablet
AP Automation: Slash hours of manual invoice entry—let Astrata read, code, and send vouchers to Costpoint automatically

Here's how each module works and what it means for your finance and operations teams.

Why These Three Modules Matter for Government Contractors

Government contractors face constant pressure to keep records accurate, current, and traceable. Cash activity must reconcile. Inventory and order transactions must match what happens on the floor. Vendor invoices must carry the correct project coding before they hit your books.

When this work depends on manual entry, errors creep in and month-end close slows down. Your team spends hours re-keying data that already exists somewhere else. That rework adds cost and creates risk during a DCAA audit.

The final three Astrata Accounting modules target these exact pain points. Each one captures data at the source, routes it through a clear workflow, and sends it into Deltek Costpoint without the extra keystrokes.

Bank Transactions: Turn Daily Bank Activity into Clean Records

The Bank Transactions module connects your bank directly to Astrata. Once connected, your daily transactions arrive in a secure, user-friendly interface. From there, your team can act on each transaction quickly and accurately.

Key Features

Route deposits to cash receipts in two clicks. Incoming funds move to the right place fast, without manual journal work.
Match payments to existing AP vouchers. Outgoing payments connect to the vouchers already in your system.
Create new vouchers for unrecorded transactions. If a payment appears that isn't yet on your books, you can record it on the spot.
Build payroll entries from third-party providers. Payroll activity from outside providers becomes a ready-to-post entry.

The Business Impact

Your bank data no longer sits in a separate portal waiting for someone to download and re-enter it. Every transaction flows into one view, where your team can classify it and move on.

That means faster reconciliation, fewer missed entries, and a clearer picture of your cash position. For CFOs and controllers, it also means stronger support for month-end close and audit reviews.

Mobile Barcode Processing: Bring Costpoint to the Shop Floor

The Mobile Barcode Processing module puts real-time transaction capabilities in the hands of the people doing the work. Your team can scan, confirm, and complete transactions right where inventory moves. Every action exports into Deltek Costpoint through Astrata's API integration.

What You Can Scan and Complete

Purchase Order Receipts: Improve speed and accuracy throughout procurement.
Manufacturing Order Issues: Reduce errors and keep production moving.
Sales Order Issues: Support accurate, prompt order fulfillment.
Physical Inventory Counts: Improve inventory accuracy and cut cycle counting time.
QR Code Creation: Modernize tracking and information management.

The Business Impact

Clipboards and paper tallies create delays. Someone has to transcribe that data later, and mistakes happen along the way. With mobile barcoding, the transaction is recorded the moment it happens.

Because the app runs on devices your team already uses, you avoid hardware costs and extra equipment to maintain. That keeps IT overhead low while giving operations leaders cleaner, real-time inventory data.

AP Automation: Slash Hours of Manual Invoice Entry

Manually entering invoices and expenses into Costpoint is one of the biggest time drains in any AP department—and it doesn't have to be. Astrata's AP Automation module puts your accounts payable workflows on autopilot, routing vendor expenses directly to an AI interface that reads your invoice, completes the AP entry, and sets the voucher up for you to finalize, complete with project coding.

Key Features

Workflows on autopilot. Route vendor expenses to Astrata's AI interface and it will automatically read your invoice, complete your AP entry, and set the voucher up for you to finalize—complete with project coding.
Bulk vendor setup. Add new vendors quickly and seamlessly, without manual one-by-one entry.
One-click Costpoint handoff. Completed vouchers are sent directly to Costpoint for processing and approvals.

The Impact on Your AP Team

For government contractors, every invoice needs the right project coding before it reaches your books—and getting that wrong creates real compliance risk. Astrata's AP Automation module eliminates the manual effort that leads to miscoding and delays. Instead of re-keying invoice data by hand, your team routes expenses to Astrata and lets the AI handle the rest: reading the invoice, completing the AP entry, and applying the correct project coding automatically.

Your AP team stays in control throughout. Astrata handles the heavy lifting—reading the invoice, creating the AP entry, applying the correct project coding, and preparing the voucher—so your team can focus on reviewing and finalizing rather than building from scratch. The result is a faster AP cycle, fewer data entry errors, and more time for the work that actually moves your business forward.

The Complete Astrata Accounting Application

With this post, we've now covered all six Astrata Accounting modules:

Module	Primary Benefit
Credit Card Automation	Faster card reconciliation and expense reporting
Employee Actions	Streamlined personnel changes with full approval history
Prepaid Expense Management	Automated entries for faster book close
Bank Transactions	Daily bank activity routed in just a few clicks
Mobile Barcode Processing	Real-time inventory and order transactions from any device
AP Automation	Automated invoice entry, voucher setup with project coding, and direct sending to Costpoint

Each module solves a specific problem. Together, they give your finance team one integrated platform that connects directly to Deltek Costpoint. You reduce disparate systems, cut manual entry, and keep your records audit-ready year-round.

Whether you're a growing firm outgrowing your current tools or an established contractor managing high transaction volumes, Astrata scales with your needs. And with PCI's Deltek expertise behind it, you have a partner ready to support you every step of the way.

See Astrata Accounting in Action

Whatever your operational needs are, PCI has it covered. Our team will walk you through each module, show you how it fits your Costpoint environment, and help you choose the right starting point. Schedule a personalized demo with PCI today and see how Astrata Accounting can transform your financial operations.