Government contractors run on precision. Every transaction, personnel change, and prepaid expense needs to be accurate, auditable, and easy to trace back to its source. Yet many finance teams still rely on manual processes and disconnected spreadsheets to manage this work, creating unnecessary risk and slowing down month-end close.
Astrata's Accounting application was built to solve that problem. As the core of the Astrata platform, it manages bank transactions, credit cards, employee actions, barcode processing, prepaid expenses, and vouchers—all integrated directly with Deltek Costpoint. That means fewer manual entries, tighter compliance, and more confidence in your numbers.
Let's take a closer look at three of the Accounting application modules: Credit Card Automation, Employee Actions, and Prepaid Expense Management.
How Does the Credit Card Automation Module Simplify Reconciliation?
Astrata's Credit Card Automation module integrates your credit card accounts into one automated tool designed specifically to interface with Deltek Costpoint. Once your cards are synced, posted transactions flow into a user-friendly interface in real time. From there, charges route directly to Deltek for expense report completion and to Accounts Payable for statement payments. The auto-match feature pairs card charges to specific employees automatically, saving your team valuable time.
Astrata also offers seamless export of credit card transactions to Excel, giving finance teams greater flexibility for custom reconciliations, easier collaboration with internal and external stakeholders, and tailored data views filtered by date, vendor, or amount. An advanced transaction search feature within statements adds another layer of efficiency, letting your team locate specific transactions in seconds using filters like merchant, date, or amount. The result: faster matching, fewer errors, and reconciliations completed with confidence.
How Does the Employee Actions Module Streamline Personnel Changes?
Personnel changes shouldn't get lost in email threads. Astrata's Employee Actions module moves employee data and assignment changes quickly through an approval process and directly into the system, supporting both employee changes (status, name, address) and project changes (workforce assignments, labor categories). Every submission supports unlimited approval levels, full history tracking, and linking to individual employee records.
At the center of this module is the Astrata Personnel Action Request Form, a secure, centralized solution for managing employee changes. It eliminates scattered email requests, accelerates approvals through automated routing, and reduces manual entry errors from outdated templates. Designated points of contact can submit, review, and approve status updates, department transfers, job title changes, project workforce updates, and salary adjustments—all from one form.
How Does the Prepaid Expense Management Module Support Faster Book Close?
Prepaid expenses are notoriously tedious to track manually. Astrata's Prepaid Expense Management module lets you schedule prepaid expenses in a single screen, with entries created automatically to support faster book close and stronger audit support. Prepaids can be created or uploaded directly, populated from AP and PO data, and stored with detailed journal entry descriptions. A dedicated report shows your full prepaid schedule at a glance.
This module also offers four flexible workflow options, so your AP process fits how your team actually works: assignee-driven completion within Astrata, approvals centralized in Costpoint, a hybrid model combining both, or Astrata's original base approval flow. Every option includes access to Astrata's voucher audit history log, showing who created and edited each voucher, when changes were made, and any comments or assignments along the way—giving your AP team complete visibility and accountability.
See Astrata's Accounting Application in Action
Astrata's Accounting application gives government contractors the automation, visibility, and compliance support needed to manage financial operations with confidence. From credit card reconciliation to personnel changes to prepaid expense scheduling, these three modules alone demonstrate how Astrata reduces manual work and strengthens audit readiness across your organization.
Request a demo of Astrata today and see how PCI can help your team turn financial complexity into peace of mind.
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- [Blog] Meet Astrata: PCI’s Platform for Smarter Financial Management
- [Product Page] Astrata Financial Management Platform
- [Webinars] GovCon On-Demand Webinars
