Are you currently struggling to manage your agency’s workload due to a mountain of paperwork and inefficient manual processes? If so, you’re not alone. Investing in an agency management system can be a game-changer in terms of saving your valuable time and streamlining your operations. You can more easily manage finances, track projects, and oversee your team with ease. By investing in agency management software, you’ll be able to increase your agency’s efficiency, productivity, and profitability. Here’s an in-depth look at the benefits of an agency management system:
1. Increase Visibility Across All Projects
A top challenge of running an agency is gaining visibility of the status of your projects. If you live in email, it can be tough to track what stage each project is at. Tracking project visibility is about more than just project status – it’s also an overview of your resource allocation and overall workflow. Instead of scrambling for weekly or daily updates, agency management software can make it easy to get a birds-eye view of everything at a glance.
2. Streamline Operations and Technology
Even simple tasks can become bogged down when you work with multiple systems. It is exhausting to remember what tasks you use which program for, not to mention all your login information. Even worse is trying to extract the data from each system so they can talk to each other! A centralized agency management system can help you streamline operations tasks and bring data into a single system of truth.
3. Optimize Capacity Planning and Utilization
The fastest way to lead to staff burnout is by over-utilizing some while under-utilizing others. Optimizing your utilization and capacity planning is the key to solving this challenge. An agency management system makes tracking your employee’s hours easier, so you can see who can handle more workload. The software can also help you look ahead to upcoming work to see if you need to hire contractors to help with the caseload.
4. More Accurate Project Costing
It can be tricky to determine the right project cost estimate. Leveraging agency management software can help determine the overall cost more accurately. Integrated resource and financial management also allows you to evaluate the resources needed for each project quickly. More accurate project costs lead to greater agency profitability and make your project bids more competitive.
5. Accelerate Month-End Process
The month-end close process is critical to the overall financial health of an agency. Each step can be a slog, but a centralized agency management system simplifies this process. A single source of truth for financial data reduces the potential for errors from manual records or difficulty in tracking project status. It also makes it possible to allocate costs and automate invoicing, reducing the number of steps for end-of-month tasks.
6. Improved Financial Health and Reporting
From revenue forecasting to cash flow to month-end reporting, there’s no shortage of financial operations processes that can be overwhelming. By consolidating your data within agency management software, you’ll be able to simplify these processes, driving efficiencies and improving access to reporting. With real-time data at your fingertips, you’ll always have a sense of your agency’s overall financial health, leading to greater peace of mind.
Implement the Leading Agency Management System
If you want to increase your agency’s efficiency and profitability, it’s worth investing in an agency management system. Deltek WorkBook is the leading software purpose-built for agencies. Our industry experts can help you evaluate which modules and how to configure implementation best to get you up and running fast. Are you already a Deltek WorkBook user? We can review your current setup and advise you on how to optimize it to work better for your agency. Contact the agency pros at PCI today!
